Procurement of Factory chemicals...

INSTRUCTION TO BIDDERS (IBD)

1 SUBJECT OF THE INVITATION FOR BID ======>

 

Rainbow Plastic and foam factory invites sealed bids on the basis of National open tender for procurement of the following factory chemicals;

2 CONTENT OF THE BIDDING DOCUMENTS

  • The documents are issued for the purpose of open bid request and the bidder to fulfill the following points and details given on this bid document.

 

  • Bid document preparation
  • Document required for the bid
  • Required guarantee for the bid
  • Offer price along with technical information
    • Bidder requiring clarification of the bid documents shall notify the purchaser in writing ( e mail) and the purchaser will respond in writing to any request for clarification 5 days before the date for submission of Bid.

 

  • Amendment of Bidding Documents

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At any time prior to the dead line for submission of bids the purchaser may for any reason, whether at its own initiative or in response to a clarification requested by prospective Bidder, modify the bidding documents by amendment

 

The amendment will be notified in writing or e mail to all prospective bidders, which have received the bidding documents and will be binding on them.

3 PREPARATION OF BIDS

Bids and all documents, correspondence relating to this bid preferred to be written in the English language.

3.2.      The Bid documents submitted by the Bidder shall comprise

  1. a) Bid security amount birr 50,000(fifty thousand)
  2. b) proforma invoice signed and sealed
  3. c) All necessary documents that related with the bid
  4. d) Copy of valid trade license
  5. e) Copy of VAT registration

 

  • The price offer by the bidder shall be valid for 20 days after the date of bid opening. The buyer may reject the bidder as non-responsive for a shorter period.

 

  • The Bid security shall be in the form of CPO or Bank guarantee form any registered Bank in Ethiopia.

 

 

  • The bid security of unsuccessful Bidder will be discharged or returned as promptly as possible after signature of the contract by the successful bidder.

 

  • The bidder shall prepare one original the bids clearly marking the Name of the bidder on the envelope.

 

 

3.7.      The bid shall be signed by the Bidder or a person duly authorized to bind the bidder to the contract.  The letter of authorization shall indicate written power of attorney accompanying the bid.

 

3.8.      The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the bidder, in such cases corrections shall be initialed by the person signing the bid.

4. SUBMISSION OF BIDS

  • The Bids shall be addressed to the buyer at the following address:-

Rainbow Plastic and Foam Factory

Head office, Kera back of NOC fuel station

1st floor , meeting hall

Addis Ababa, Ethiopia

 

The bid must be hand delivered on the date specified for bid closing date and time.

 

  • The bid security, trade license, VAT registration papers should be enclosed with the offer.
  • Bidder shall offer in Ethiopia Birr
  • Delivery priority given for stock
  • Bidder shall indicate the place of delivery. The warehouse of Rainbow plastic and foam factory is at Dukem 36Km from Addis Ababa.

5. SUBMISSION OF BIDS

  • Bids must be received by the buyer at the address specified not later than Nov 1 ,2022  time 2: 00 A.M and opened on the same date at 2:30

6. BID OPENING AND EVALUATION

  • Bids will be opened in the presence of bidders or their authorized representatives who choose to attend on the date and time of opening.

7 EVALUATIONS AND COMPARISON OF BIDS

  • The evaluation and comparison of bids shall consider

        

  • Offered price
  • Product specification
  • Payment terms modalities
  • Price should be indicated in Ethiopian Birr
  • Delivery from stock preferred

         

8 AWARD OF CONTRACT

The buyer shall award the contract to the technically responsive and financially lowest bid. The  signing of contract shall be made within 5 days after the award notification.

9 SIGNING OF CONTRACT

9.1. The successful bidder shall furnish 10% performance security of the total value and should sign the contract agreement.

 

9.2.   Failure of the successful bidder to comply with the requirement shall constitute ground for amendment of the award and forfeiture of the bid bond.

10 TERMS OF PAYMENT

 

  • The buyer shall effect the payment as per the contract agreement reached by both parties.

 

  • Payments to the seller shall be made in Ethiopian Birr.

Rainbow plastic and Foam factory

  • The documents are issued for the purpose of open bid request and the bidder to fulfill the following points and details given on this bid document.

 

  • Bid document preparation
  • Document required for the bid
  • Required guarantee for the bid
  • Offer price along with technical information
    • Bidder requiring clarification of the bid documents shall notify the purchaser in writing ( e mail) and the purchaser will respond in writing to any request for clarification 5 days before the date for submission of Bid.

 

  • Amendment of Bidding Documents

[

At any time prior to the dead line for submission of bids the purchaser may for any reason, whether at its own initiative or in response to a clarification requested by prospective Bidder, modify the bidding documents by amendment

 

The amendment will be notified in writing or e mail to all prospective bidders, which have received the bidding documents and will be binding on them.

No. Description of product unit qty
1 polyol (VORALX HL 106,109, KUMHO 3601, ) solidity 10-15%: kg 203,040
2 Toluene diisosynate (T-80/20 2,4 Toluene diisosynate 2.6 Toluene diisosynate): kg 95,040
3 Silicon( TEGOSTAB BEF 2370): kg 2,008
4 Amin (TEGO Amin 33): kg 600
5 Stanous Octate Or TIN( KOSMOS 29 kg 600
6 Pigment green: kg 300
7 MDI ( Methylene diisosynate 1513 or M 200): kg 10,500